Part-Time Bookkeeper - St. Edmund's Elementary

WHO WE ARE

The Catholic Independent Schools of the Vancouver Archdiocese  (the CISVA) operates 46 schools – 40 elementary and 6 high schools. Our schools are located throughout the Greater Vancouver Area, near the best sites and attractions that Vancouver and British Columbia has to offer. Our footprint extends over 250 kilometers from Powell River in the west to Chilliwack in the east.

We are a culturally diverse faith-based family . We offer more than a place of work – we provide a call to your teaching vocation where you can work and live your faith in a supportive community. 

We are a vibrant school system  with many school and program expansion projects in the future. We offer spiritual and professional growth and mentorship opportunities for new teachers to help them with their transition into the CISVA.

WHY WORK WITH THE CISVA

• Work in a faith-based and culturally diverse school environment
• Competitive salary and excellent Benefits Package, including CPP, Extended Medical, Dental
• Schools located throughout the Greater Vancouver Area and Powell River, close to the beauty and adventure that British Columbia has to offer
• If you live outside of the Greater Vancouver Area, learn more about claiming moving expenses  on your next tax return on the Government of Canada website.

ABOUT THE SCHOOL

St. Edmund's Elementary is a Christ-centered community that is dedicated to developing Christian leaders, responsible citizens and life-long learners. Having first opened in 1911, we have a strong sense of community and strive to create a safe, respectful, and inclusive environment. We are located on the beautiful North Shore near Lonsdale Quay and with a view of the mountains.

Learn more about our school: www.stedmunds.ca / @stedselementary / @stedmundsathletics

JOB DESCRIPTION

St. Edmund’s Elementary School is seeking an organized and detail-oriented Bookkeeper to join our team. The successful candidate will become a valued member of our collaborative school community. This is a part-time position (2 days per week, 0.4 FTE).

Qualifications and Skills:

• Bookkeeping experience or training in accounting (minimum 2–3 years preferred)
• Strong working knowledge of Excel and Sage 50
• Experience with online payroll processing (e.g., Payworks)
• Familiarity with accounts receivable (PAD) and accounts payable (EFTs)
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Effective communication and interpersonal skills
• Ability to work independently with initiative, discretion, and confidentiality
• Positive, team-oriented attitude and willingness to work closely with the School Accountant

Key Responsibilities:

Receipts & Deposits

• Prepare and process deposits for school general and fundraising accounts
• Record tuition payments, student fees, PAD transactions, and other collections
• Maintain accurate records of all incoming funds

Disbursements

• Prepare invoices and reimbursement documentation for approval
• Record transactions in Sage 50
• Prepare EFT and cheque payments with appropriate supporting documentation

Payroll

• Prepare payroll spreadsheets and process payroll through an online system (e.g., Payworks)
• Set up new employees and maintain payroll records
• Reconcile payroll reports and assist with ROEs as required

Student Tuition & Fees

• Maintain tuition and fee spreadsheets (registration, curriculum, activities, etc.)
• Track PAD authorization forms and payment schedules
• Reconcile tuition accounts and prepare annual tax receipt information

General Accounting & Administration

• Reconcile bank and credit card statements
• Maintain organized financial records and filing systems
• Assist with financial reporting and audit preparation
• Liaise with the school office staff, parents, and vendors as needed

Application Process:

Please submit a cover letter and resume to the Principal, Ms. Diana Silva at dsilva@stedmunds.ca

APPLICATION PROCESS

1. Create your Make a Future profile
2. Complete and add all required application documents to your profile (see below)
3. Complete all profile sections, including: Provincial Certificates, Qualifications, Education, Experience, and Questions 
4. Apply to this job posting
   

REQUIRED APPLICATION DOCUMENTS

• Cover Letter
• Resume
• Certificate/Diploma
• Criminal Record Check (if you are outside of BC)
• Proof of Eligibility to Work in Canada (Canadian Birth Certificate, Canadian Citizenship Card, Permanent Residence, etc.)
• Catholic Marriage Certificate (if applicable)

• Catholic Pastoral Reference or Non-Catholic Pastoral Reference
  
  *For the Catholic Pastoral Reference (for Catholic Applicants) and Non-Catholic Pastoral Reference you must download the appropriate form, provide it to your Pastor for signing, and have them submit it directly to hr@cisva.bc.ca.