Office Manager

Job Code: 3698564

Job Details
Our Lady of Perpetual Help School
Kamloops, BC
0.4 FTE Office Manager


Our Lady of Perpetual Help (OLPH) School is located in Kamloops, BC. The school enrolls approximately 160 students from Kindergarten to Grade Seven. For the 2024 – 2025 school year, OLPH is seeking an Part-Time (2 days/week) Office Manager, for a one-year interim position. This position will commence August 19, 2024, until June 30, 2025. The Office Manager is a member of the office support team. Under the direction of and working in harmony with the Principal and other personnel, the Office Manager possesses the responsibility for the management of the school office. The Office Manager is responsible for ensuring excellent communication between community members, providing positive service experiences to office visitors, and contributing to an efficient workflow in a busy atmosphere.

Duties include and are not limited to:
  • Manages school opening (Aug/Sept) and school closing (June/July) procedures and correspondence
  • Maintains schedules and student attendance records
  • Maintain inventory of office supplies and order, as required
  • Greet parents and visitors cordially and direct them to appropriate personnel
  • Ensure account payables are processed in a timely manner
  • Manage collections and reimbursements
  • Handle sensitive information in a confidential and professional manner

Qualifications:

  • High School diploma (required)
  • Certificate in office management or vocational training as a secretary is preferred
  • Five years of office and/or bookkeeping experience is preferred
  • Previous experience in a school office setting is an asset Skillsets:
  • Demonstrate proficiency with Microsoft Office Suite, Google Suite, and other applicable software, such as Student Information System software (MyEdBC)
  • Demonstrate a high attention to detail and is highly organized
  • Demonstrate excellent communication skills, both written and verbal
  • Demonstrate an awareness and appreciation for diversity
  • Demonstrate the ability to be flexible and adaptable with skills in critical thinking and planning
  • Demonstrate the ability to work as a team player
  • Demonstrate the ability to work with short deadlines
For further information about the position, please contact the School Principal, Mr. Brent Arsenault: brent.arsenault@olphschool.ca or phone at 250-376-2343. Interested INTERNAL candidates should submit a cover letter noting their experience, an updated Pastoral Reference Form and resume. Please include the contact information of two (2) current professional references (one of which is from an immediate supervisor).
Interested EXTERNAL candidates should submit:
  • a cover letter noting their experience, commitment to and philosophy of Catholic education;
  • a CISKD Support Staff application form along with its required supportive documentation; and
  • a Confidential Pastoral Reference Form partially completed by the applicant before sharing it with the Catholic pastor for completion and submission to CISKD
The CISKD Support Staff application form and Confidential Pastoral Reference Form may be obtained from www.ciskd.ca/ca-reers. Please note that the Confidential Pastoral Reference Form is sent directly from the pastor to hr@ciskd.ca . Completed applications with supporting documentation shall be submitted electronically in one PDF file to the CISKD Superintendent of Schools, Mr. Christopher Yuen, at hr@ciskd.ca . We thank all applicants in advance, however only those shortlisted will be contacted.
Posted On
April 17, 2024
Closing Date & Time
Ongoing
Openings
1

Job Type
Part Time
Job Category
ECE, EA and Support Staff
City
Kamloops
School/Location
Our Lady of Perpetual Help
Employment Start Date
August 19, 2024
End Date
06/30/2024