Executive Assistant to the Superintendent of Schools - School District # 8 (Kootenay Lake)

School District #8 (Kootenay Lake) is located in the southern Interior of British Columbia, Canada and serves the Lower Kootenay Band and the communities of Kaslo, Meadow Creek, Crawford Bay, Creston, Wynndel, Yahk, Nelson, Salmo, South Slocan, Winlaw, Slocan, and the surrounding rural areas. Our area is beautiful, vibrant, a fantastic place to raise children, has a world-renowned arts and entertainment community, and easily accesses a variety of amazing outdoor pursuits.

Kootenay Lake School District serves the learning needs of approximately 4700 students in several diverse communities and in an array of learning environments throughout the Kootenays. Our visionary, creative team of approximately 900 staff focuses on providing the best opportunities for students and their families. Our mission is to inspire and support each learner to thrive in a caring learning environment.

The School Board Office is located in Nelson, B.C. Our schools are dispersed geographically and range in size and composition:

- 13 elementary schools
- 1 middle school
- 1 K-10 school
- 4 secondary schools
- 2 K-12 schools
- online learning and blended programs
- an extensive array of program options, including Aboriginal Education, Late French Immersion, Outdoor Programs, and a strong International Program.

Job Description & Requirements

School District No. 8 (Kootenay Lake) is seeking the services of an exceptional individual to assume the role of Executive Assistant to the Superintendent of Schools. This is a term position that will be from August 26, 2024 until August 31, 2025 or until the return of the incumbent. The annual pay range for this position is $62,349 to $77,936 with placement on the range based on experience and qualifications.

The Executive Assistant plays a key role in an exempt position contributing to the efficient operation of the district through the office of the Superintendent of Schools.

The Executive Assistant carries out a variety of routine and non-routine administrative tasks and liaises with members of the District Management team, employees, parents, external agencies, and the public as required. The responsibilities are varied, complex, generally of a confidential nature, and require the ability to work independently and to exercise sound judgement and tact. Accuracy in communication is key, as well as being detail-oriented and having an appreciation for the importance of key data.

The successful candidate must maintain a high degree of discretion and confidentiality while functioning in an innovative environment with time sensitive and/or political issues/projects occurring simultaneously. The candidate works with a variety of people, both inside School District 8 and in the communities of the District. This requires organization, ability to multi-task, efficiency, tact, and a passion for working with people.

The preferred candidate will have:

- Post secondary degree/certificate in Business Administration/Office Management, with at least 3-5 years experience in a similar
position (ideally, the candidate will have a background in public education, law, and/or real estate);
- Excellent interpersonal, communication and conflict resolution skills;
- Exemplary organizational and planning skills;
- Innovative skills in the field of technology;
- Demonstrated ability in the use of programs such as Word, Zoom, Excel, Power Point, Teams and Outlook. As well, ability to use
devices such as projectors, videoconference systems, etc.

Candidates who are applying need to submit:

- A cover letter indicating (in part) why you are applying for the position
- A resume complete with qualifications and a minimum of 3 current or recent supervisory references.
- Evidence (scanned into Make a Future) of certificates required for the position and any other relevant certificates
- Evaluations conducted in similar positions
- Email addresses of referees

Candidates should know that a comprehensive remuneration and benefits package will be offered to the successful candidate. Prior to being hired, candidates must have a Criminal Record Check completed through School District 8, at the cost of the applicant.

This posting will remain ongoing until a suitable candidate is found. Applications will be reviewed every two (2) weeks.

While we appreciate your interest in working for School District # 8 - Kootenay Lake, only shortlisted applicants will be contacted.

For further information, please contact Superintendent of Schools, Trish Smillie at trish.smillie@sd8.bc.ca

School District 8 supports equity hiring for Indigenous applicants.

*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile.