St. Ann's Academy, Kamloops: 0.4 FTE Secretary

St. Ann’s Academy

Kamloops, BC
INTERNAL / EXTERNAL POSTING

Part-Time 0.4 FTE Secretary

St. Ann’s Academy is celebrating over 140 years of Catholic education in BC and serves as the longest continually operating school in BC. Located in the beautiful city of Kamloops, the school supports over 400 students between Kindergarten and Grade 12. St. Ann’s Academy requires an experienced and qualified Secretary to support administration and staff with clerical and bookkeeping duties. This is a 0.4 FTE position commencing August 26^th, 2024.

The Secretary is a member of the office support team working with parents, students, faculty, staff, administration, and other secretaries. The Secretary is responsible for ensuring excellent communication between community members, providing positive service experiences to office visitors, and contributing to an efficient workflow in a busy atmosphere. The Secretary reports to the school Principal.

Duties include and are not limited to:

• Perform clerical duties such as filing, typing, collating, sorting, and processing mail
• Maintain inventory of office supplies and order, as required
• Greet parents and visitors cordially and direct them to appropriate personnel
• Collect and maintain daily attendance
• Oversee student record management
• Handle sensitive information in a confidential and professional manner

Qualifications:

• High School diploma (required)
• Certificate in office management or vocational training as a secretary is preferred
• Five years of office and/or bookkeeping experience is preferred
• Previous experience in a school office setting is an asset

Skillsets:

• Demonstrate proficiency with Microsoft Office Suite, Google Suite, and other applicable software, such as Student Information System software (MyEdBC)
• Demonstrate a high attention to detail and is highly organized
• Demonstrate excellent communication skills, both written and verbal
• Demonstrate excellent customer service skills
• Demonstrate an awareness and appreciation for diversity
• Demonstrate the ability to be flexible and adaptable with skills in critical thinking and planning
• Demonstrate the ability to work as a team player
• Demonstrate the ability to work with short deadlines

As a Catholic school, the teachings of our Catholic faith are integrated into every aspect of the school and therefore candidates who actively practice their faith are highly valued. For further information about this position, please contact the School Principal, Mr. Kevin Langevin, klangevin@st-anns.ca or phone 250-372-5452.

Interested INTERNAL candidates should submit a cover letter noting their experience, an updated Pastoral Reference Form and resume. Please include the contact information of two (2) current professional references (one of which is from an immediate supervisor).

Interested EXTERNAL candidates should submit:

• a cover letter noting their experience, commitment to and philosophy of Catholic education;
• a CISKD Support Staff application form along required supportive documentation; and,
• a Confidential Pastoral Reference Form, completed by a Catholic pastor.

The CISKD Support Staff application form and Confidential Pastoral Reference Form may be retrieved from www.ciskd.ca/careers . Please note that the Confidential Pastoral Reference Form is sent directly from the pastor to hr@ciskd.ca .

Completed applications with supporting documentation shall be submitted electronically in one PDF file to the CISKD Superintendent of Schools, Mr. Christopher Yuen, at hr@ciskd.ca . We thank all applicants in advance, however only those shortlisted shall be contacted.