Job Code: 3900430

Job Details


The Greater Victoria School District provides quality education for approximately 20,000 students in 27 Elementary Schools, 10 Middle Schools, and 7 Secondary Schools. Each year, over 650 adult learners register with the Continuing Education Program and over 1000 international students attend District schools.

Reporting to the Principal of Human Resource Services, the Human Resources Office Manager provides support services to School Administrators in the recruitment and selection and assignments of teachers and allied professionals. The Human Resource Office Manager provides support and counsel on a wide range of human resources management and labour relations issues associated with over 2,100 teaching professionals.



  • Reviews educational preparation and experience qualifications for all teaching staff and approves and offers teacher assignments in accordance with the qualifications of the Collective Agreement.
  • Reviews and approves all short and long term requested leaves in accordance with Employment Standards and the collective agreement and provides recommendations as a member of the District Leave Committee.
  • Monitors the accuracy and efficiency of teacher staffing processes.
  • Facilitates the interviews of newly graduated teachers onto the TOC list.
  • Participates and promotes the school district in the recruiting of new teachers at career fairs.
  • Provides information to the Principal of Human Resources for meetings with the Union regarding grievances, labour / management discussions and negotiations.
  • Advises Principals, teachers and Administrative Assistants regarding the application of the collective agreement and other relevant legislation.
  • Maintains supportive working relationships with senior Union representatives.
  • Develops and delivers orientation sessions for newly hired teachers.


  • Recruits and supervises Human Resources support staff.
  • Manages and reviews staff schedules and overtime to meet operational deadlines.
  • Performs evaluations and probationary assessments of support staff and ensures ongoing training as required.
  • Assess workloads and manages staffing levels to ensure the achievement of District needs.
  • Develops personal training programs to promote Human Resources support staff wellness and professional development.


  • Maintains and manages relationships with PowerSchool, the District’s integrated ERP system provider, to supply feedback and provide potential enhancement concepts and ideas in an effort to improve future system functionalities and efficiencies.
  • Coordinates system changes to ensure efficient and effective operation of Finance, Human Resources and Payroll operations.
  • Manages web security ensuring appropriate access to web based products for staff.
  • Manages technology and processes related to educational staffing.
  • Coordinates the implementation of new modules, including dashboards, requisition web, leave management, staffing notification and newly developed systems, as well as training authorizers and users of the system.
  • Researches best practices an recommends streamlining of processes.



  • University degree in a related field or comparable combination of education and experience.
  • Certified Human Resource Professional (CHRP) designation preferred


  • At least two years of experience specializing in staffing, recruitment and retention
  • At least two years of experience managing support staff
  • At least two years experience in maintaining ERP systems


  • Demonstrated understanding in the administration of collective agreements in a complex, unionized environment.
  • Knowledge of ERP systems and sufficient expertise to advise others on the extraction and management of data and reporting.
  • Effective supervisory and communication skills

Ability to:

  • Provide advice and direction to school district staff regarding Human Resource and Labour Relations practices and application of articles of collective agreements.
  • Find creative solutions to complex problems and situations.
  • Manage staff in fast paced unionized environment.
  • Communicate effectively one-on one, in small groups or to larger employee gatherings.

  • Adapt to changing priorities, respond positively to workplace demands and meets deadlines in a fast-paced, diverse, complex and changing environment.
  • Develop, establish and maintain supportive working relationships with all levels of management, staff, associations, and bargaining unit representatives.
  • Develop and implement strategies to best meet the needs of school-based administration.
  • Work in a team and collaborate with others.
  • Make effective decisions in a diverse, fast –paced and changing environment.


  • Oral and written communication skills to speak in public.
  • Excellent organizational skills.
  • Apply negotiation skills and find common ground where values are strongly held.
  • Is Desktop self-sufficient using Word, Excel, Microsoft Office functions and District databases.
  • Project management skills.


  • Maintain an acceptable Vulnerable Sector Police Security Clearance
  • Adapt to varied hours including evening and weekend work.
  • Sufficient vision and hearing to perform related job duties.
  • Able to perform related physical and mental activities and lift up to 18 kg (40 lbs) on an occasional basis and operate related equipment.
  • Valid BC driver’s license and use of personal vehicle for business purposes.

Once your application package is complete, please send to:

Human Resource Services

Greater Victoria School District #61

By Email

Posted On
July 08, 2024
Closing Date & Time
July 19, 2024 04:00 PM PST/PDT

Job Type
Full Time
Job Category
Management & Professionals
District Office