Secretary - Casual / On-Call - All Families of Schools

Job Code: 3587670

Job Details
School District 8 - Kootenay Lake is looking for qualified candidates to work on an as needed basis as a Casual On Call Secretary. Qualified candidates will be considered for placement on the established casual lists for each of the Family of Schools within the District: Creston - Crawford Bay, Nelson, Salmo, Kaslo, and Slocan Valley.
All awarded applicants will be required to join the CUPE Local 748 Union.

Note: A Vulnerable Sector Criminal Record Check will be required from successful applicants, with a review every five (5) years.
Applicants will possess a recognized Office Administration program certificate from a post-secondary institution or equivalent business training institute. Preference will be given to candidates with recent related experience.

Job Summary:

An employee who, under direction of Principal or Site Supervisor performs a variety of administrative/financial and clerical duties. The nature of this position will require the Secretary to work in a stressful environment with constant interruptions and minimal supervision while meeting deadlines.

Job Requirements:

1. Possess a recognized Office Administration program certificate from a post­ secondary institution or equivalent business training institute. External applicants must have two (2) years recent previous experience in an office environment.
2. Training and demonstrated competence in the use of various computer programs, word processing, spreadsheets, and data bases is essential.
3. Familiarity with equipment, associated hardware and software used by the district. Training will be provided by the district.
4. Minimum of 50 words per minute typing with accuracy.
5. Exercises initiative, independent judgment and discretion. In the absence of the Principal or Site Supervisor must be able to make appropriate decisions and choices in a variety of situations and emergencies involving students, teachers, parents and the public.
6. May direct work to others as part of job duties.
7. Performs accounting duties related to the maintenance of trust accounts, petty cash and school/site budgets.
8. Works as part of a team, maintaining a professional attitude and confidentiality in working relationships with all school personnel, students, parents and the public.
9. Works independently and manages time effectively with excellent organizational skills.
10. Follows School District and school/site policies, procedures, rules, regulations and guidelines.
11. Handles reception duties and deal with the public courteously.
12. Must have understanding and knowledge of safe work practices.
13. Perform other job related duties as may be assigned

Job Conditions:

1. Work is indoors in clean, well-lighted and heated buildings.
2. Work can be stressful as there are time pressures and constant interruptions.
3. Will face a variety of situations requiring decision making and action in accordance with protocols prescribed by the Principal or Site Supervisor.

*While we thank you for your interest in working with our students, only shortlisted applicants will be contacted.

*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile.

Further information can be obtained by contacting Human Resources Advisor, Brittany Deuling, at 250-505-7061 or email:

School District 8 supports equity hiring for Indigenous applicants.

Posted On
April 02, 2024
Closing Date & Time

Job Type
Job Category
ECE, EA and Support Staff
District Based
End Date
Mandatory Document
  • Resume
  • Cover Letter