Accounting Clerk - Finance

POSITION NOTES: 35 hours per week - 12 months Continuing

TITLE: ACCOUNTING CLERK

DEPARTMENT: Finance

REPORTS TO: Director of Finance or Designate

SUMMARY:

DUTIES

• Inputs and retrieves data on the computer relating to invoice payment, general ledger and supplier master lists.
• Processes invoices by checking calculations, coding, calculating batch totals, sorting invoices and matching invoices to on-line receiving, remittances and supplier statements.
• Initiates cheque run and processes cheques for distribution.
• Answers enquiries and relays messages to and from staff and suppliers using telephone, computer, mail, facsimile, or in person.
• Monitors budgets and outstanding purchase orders.
• Files and maintains a variety of materials such as invoices, supplier statements and correspondence.
• Reconciles accounts payable statements.
• Reconciles bank statements and resolves discrepancies.
• Processes and reconciles cash receipts and prepares bank deposit.
• Keyboards and composes a variety of materials including correspondence and memoranda.
• Participates in special projects as requested by the supervisor.
• Provides input into stream-lining of accounting procedures.
• Duplicates, sorts, collates and staples materials.
• Performs other clerical or emergent duties.

• Grade 12 diploma or equivalent.
• Completion of a 2 year program (60 credits) equivalent to the CNC Accounting and Finance diploma program
• Three years of specific experience or three to five years of related experience.
• Intermediate level bookkeeping skills.
• Basic knowledge of data base computer functions.
• Detailed knowledge of office procedures.
• Detailed knowledge of accounting principles and practices.
• Keyboarding skills of 50 words per minute or proof of competency in keyboarding skills.
• Proficient in numeric keypad skills.
• Knowledge of Business English, punctuation, spelling and Business Math.
• Ability to use courtesy and tact in the explanation of and discussion of information in contacts with public, parents, staff and students.
• Ability to maintain confidentiality.
• Ability to perform individually and as part of a team.
• Ability to effectively communicate both verbally and in writing.
• Ability to plan and schedule work and organize the workload effectively.
• Ability to work with constant interruptions.
• Ability to maintain close attention to detail for periods of sustained duration and to meet deadlines.

• Sufficient vision to operate computer.
• Fundamental ability to operate office equipment.
• Manual dexterity.

If you encounter a problem with the application process, please contact the help line at Make a Future or alternately, Helen Schlick, Human Resources Advisor at hschlick@sd57.bc.ca or call 250-561-6800 ext. 230.

Please note: All applications with relevant documentation must be made through Make A Future for consideration for the position.

**Only candidates that are shortlisted for an interview will be contacted**