Contract Specialist - Purchasing and Administrative Services

Contract Specialist - Purchasing and Administrative Services Division
(Technical and Resource Support E)

Department: Purchasing
Position Type : Permanent
Hours : 7 hours per day
Salary : $45.02/hour
+extensive benefits and municipal pension

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems.

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

Equity and inclusivity are at the forefront of our approach to education. More than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in the VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics. Students’ overall well-being and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we seek to continually improve student outcomes in service to them, their families, and the broader community. Our work is guided by the VSB Education Plan and grounded in the embedded equity statement.  For more information about our school district, visit https://www.vsb.bc.ca/.

In this role you will:

• Define, establish and implement systems and project control procedures
• Oversee the tendering process, monitor and control administration of complex, high risk and high value type contracts including construction related projects
• Prepare specifications and contract wording for written competitive procurements, analyze and recommend best value
• Resolve unsuccessful vendor disputes and Department/Vendor issues
• Analyze and determine the correct procurement method for complex commodities (e.g.: RPF, RFT, ITQ, RFQ, RFEI, RFI)
• Provide direction and training to other Buyers for tendering activities
• Oversee the departmental tendering schedule
• Research and provide forecast information and report as required
• Maintain contract files and monitor contract cost performance
• Keep up to date on market conditions, price trends, and bring unusual matters or developing price trends to the attention of supervisors with support analysis and recommendations
• Plan, assign and supervise the work of a small group of subordinate staff in a team environment
• Provide training to all ERP system users as needed
• Provide technical and resource support to Division
• Perform other duties within the band as assigned
  

• Completion of Grade 12 plus the Supply Chain Management Professional (SCMP) Designation by the Supply Chain Management Association (SCMA) of Canada or a similar supply chain designation from a recognized educational institution and a minimum of six years of experience in supply chain that includes detailed contract development and assembly or a combination of related education and experience
• Experience in core public sector and construction related procurement preferred
• Required experience in; assembling, issuing and awarding competitive procurements, report writing and contract negotiation and preparation
• Candidates must possess sound judgement, independent decision-making, problem solving and strong communication skills
• Proficiency in ERP system and Microsoft Word and Excel
• Must be able to pass the written assessment

• Cover letter
• Resume
• Contact information for three professional references from direct supervisors

This posting is ongoing until filled. Qualified applicants are encouraged to apply as soon as possible. Please note, only shortlisted candidates will be contacted regarding an interview.

The District welcomes qualified applicants who value equity and diversity as essential to excellence. The distinct makeup of the VSB community strives to support the inclusion of all voices. You may wish to share some lived experiences that demonstrate your connections to our diverse student community.

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