District Secretary - Transportation - Posting #32

Job Code: 3549122

Job Details

School District 22 is hiring for a District Secretary - Transportation. You must be a self-starter and have the ability to multi-task in a fast paced environment. This a permanent position, working 35 hours per week with time off when school is not in session.


Under the supervision of the Manager of Transportation Services the incumbent is responsible for the operation of the Transportation Office. This includes performing a variety of administrative, clerical and receptionist duties, responding to inquiries as directed or as required and dispatching employees.


  • Prepares all materials related to written correspondence, reports, route sheets, meeting minutes, work orders and purchase orders.
  • Maintains a variety of files and records and receives and verifies invoices and the delivery of goods, and prepares budget documents.
  • Maintains transportation routing software, including registering riders and route updates.
  • Tracks requisitions, bills and invoices related to bus and rider charge-outs.
  • Prepares month-end Journal entries for work orders and for bills related to school trips.
  • Prepares driver advances for trips ensuring that there’s enough funds provided to cover all costs and then reconciles receipt of monies spent and returned.
  • Books hotel accommodation and ferry related charges as needed by drivers and students.
  • Assists with routing preparation and modification, dispatches drivers and arranges buses.
  • Handles emergency calls as and when required; ie: lost child, bus break down, etc.
  • Monitors radio as and when required.
  • Communicates with staff and others and responds to inquiries by the public.
  • Responds to angry or upset staff and others as and when required.
  • Receives, screens, and direct phone calls and mail as required.

Required Education and Experience:

  • Grade 12 plus six (6) months of a post-secondary Accounting, Office Administration, or Business Management certificate including basic accounting courses equivalent to Okanagan College BAC11 and BAC12
  • One (1) year recent successful experience in a school or district based secretarial position to gain broad office experience including the proven ability to operate the school district computer package and key boarding skills
  • Keyboarding 40 wpm.
  • Proven immediate to advanced computer skills to accurately and efficiently utilize word processing, spreadsheet, database and communications software
  • Proven ability to operate the School District transportation computer package

Required Knowledge, Abilities and Skills:

  • Proven ability to communicate effectively, both orally and in writing, with students, employees, students and the public
  • Proven organizational skills
  • Proven ability to work independently and unsupervised and effectively troubleshoot and manage daily objectives and deadlines while maintaining confidentiality
  • Demonstrated ability to prioritize and problem solve in emergency situations
  • Incumbent needs to display the ability to be self-directed and self-motivated

WAGE : $28.15 per hour

SHIFT : 35 hours per week - permanent position

This is a union position, CUPE Local 5523 and the hourly rate of pay is set out above plus 9% in lieu of vacation and statutory holiday pay.

While all applicants will be considered, preference will be given to qualified applicants who self-declare Indigenous ancestry.


Posted On
April 15, 2024
Closing Date & Time

Job Type
Full Time
Job Category
ECE, EA and Support Staff
Board Office
Employment Start Date
Start Immediately
Mandatory Document
  • Resume
  • Cover Letter
  • Certificates & Diplomas