Office Administration

Job Code: 3670552

Job Details

Office Administration (On-Call)

General Salary Rate:

$28.82 per hour + 20% in lieu of benefits, if not contributing to MPP

$28.82 per hour + 14% in lieu of benefits, if contributing to MPP

Rate for positions requiring higher technical skills and accounting knowledge:

$32.99 per hour + 20% in lieu of benefits, if not contributing to MPP

$32.99 per hour + 14% in lieu of benefits, if contributing to MPP

Only applicants who are fully qualified will be considered for this position

On-Call Employees are expected to be available to work Monday to Friday with a minimum requirement of three days per week and accept shifts on short notice

At the VSB, we are proud to provide exceptional learning experiences for students. As a large, urban school district, the VSB is one of Canada’s most diverse school systems.

With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the xʷməθkʷəy̓ əm (Musqueam), Sḵwxwú7mesh Úxwumixw (Squamish Nation) & səlilwətaɬ (Tsleil-Waututh Nation). We embrace Indigenous ways of knowing and learning and work to expand Indigenous perspectives across the curriculum and within our 107 schools and programs, where more than 50,000 students learn and grow.

Equity and inclusivity are at the forefront of our approach to education. More than 7,700 staff work to create learning environments where every student thrives by prioritizing students’ needs, applying evidence-informed practices and building relationships. The VSB’s culture reflects the diversity of our city. Students enrolled in the VSB come from varied backgrounds and lived experiences and are encouraged to explore and share their unique selves and gifts. Our commitment to students goes beyond academics. Students’ overall well-being and sense of belonging are equally important. We strive to build a school system where every student can be their authentic self and succeed throughout their learning journey. In doing this work, we champion equity and accountability by making evidence-based decisions. As a learning organization, humility is our guidepost as we seek to continually improve student outcomes in service to them, their families, and the broader community. Our work is guided by the VSB Education Plan and grounded in the embedded equity statement.  For more information about our school district, visit https://www.vsb.bc.ca/.

The VSB is actively recruiting Office Administration staff for our on-call Office Support. Most of our office administration positions are school-based; however, depending on your skill-set and interests there are opportunities to build your career in Human Resources, Payroll, Accounting, Purchasing, Operations, and various other departments. This position is On-Call, but is busy throughout the year with an exception during school breaks (e.g., July, August, Spring/Christmas Break).

Once hired, employees can remain On-Call or apply to temporary contracts and continuing/permanent positions via the VSB internal job board. School-based positions are generally 10 month positions (offices closed during school breaks); whereas, positions in the VSB Main Office are generally full-time, 12 month positions. All permanent positions include a comprehensive benefits package (extended health, dental and municipal pension plan) after passing a probation period of 16 weeks.

In this role you will use your excellent customer service skills to answer the phone, manage the school office, and help direct On-Call staff. You will perform reconcile, process accounts and invoices and compose and prepare correspondence and reports. As an active member of the school community, you will contribute to a positive school culture and have a direct impact on the staff and students.

Qualifications:

  • Completion of Grade 12
  • Related experience in an office environment or customer service
  • Strong skills using Microsoft Word and Excel
  • Excellent communication skills in English, both oral and written
  • Completion of a certificate/diploma in the area of business administration or related field is an asset
  • Experience working with an HCM (e.g., PeopleSoft) , payroll, or accounting system is an asset
  • Must be willing to obtain an Occupational First Aid Level 2 Certificate (5 days training) and be comfortable in the role of first aid attendant. Course fees are paid by the VSB and employees are paid at the regular day's rate during the training.
  • Knowledge, coursework, training, or experience in Accounting/Bookkeeping is a strong asset

Your application must include:

  • Cover letter
  • Resume
  • 3 Professional References-names, email addresses and phone numbers of your last direct supervisors/managers. Colleagues, friends, family are not accepted.
  • A copy of your Work Permit or PR Card (if you are not a Canadian Citizen)


We do not notify unsuccessful applicants or respond to inquiries regarding the status of an application.

Applicants will be contacted directly if we are interested in moving forward or if an application requires additional information.

HOW TO APPLY:

1. Register on Make a Future: http://www.makeafuture.ca
2. Create a profile
3. Click on Job Postings then click Search
4. Select the Job you are qualified for
5. Answer ALL job posting questions then click Apply
6. Upload ALL supporting documents
7. You will receive a confirmation email once your application has been submitted

Posted On
March 31, 2024
Closing Date & Time
Ongoing

Job Type
Occasional
Job Category
ECE, EA and Support Staff
City
Vancouver
School/Location
Multiple locations
Salary
$28.82 or $32.99 + 20% or 14% in lieu of benefits
Employment Start Date
Start Immediately
Mandatory Document
  • Resume
  • Cover Letter