Accounts Payable Technician

Job Code: 3792602

Job Details

ACCOUNTS PAYABLE TECHNICIAN

Located at the school board office at 3143 Jacklin Road in Langford, the Finance Department of the Sooke School District is presently seeking a permanent Accounts Payable Technician. It is a 35 hour per week permanent position, twelve months per year.

The Sooke School District is supported by Occupational Health and Safety in the promotion of Safe and Healthy work practices and protocols.

The Sooke School District is the fastest growing school district on Vancouver Island and one of the fastest growing districts in British Columbia. The District is in the Capital Regional District and operates in five municipalities: Langford, Colwood, Metchosin, Sooke and the Highlands. The operating budget for the District is in excess of $115 million, with a student population of over 12,000. For further information about the Sooke School District, please access our district website at www.sd62.bc.ca.

What you'll be doing...

The main goal of the Accounts Payable Technician is to provide assist in the processing of accounts payable for the District. The Accounts Payable Technician also assists the Finance Technician Reconciliations in the processing of accounts receivable.

What you'll bring to the table...

Recent completion of the 2nd year of a bachelor’s degree in accounting or recent completion of a two-year diploma in accounting from a post-secondary institution with a minimum grade of C+ on all accounting courses. One year of relevant work experience. Excellent verbal and written communication skills. Excellent critical thinking and financial analysis skills along with intermediate level Excel and working knowledge of Microsoft Office.

What we'll bring to the table...

Wage schedule as per the CUPE Local 459 Collective Agreement.

  • $32.05

Benefits

  • 3 weeks’ vacation to start (based on the terms outlined in the current CUPE Local 459 Collective Agreement)
  • Professional Development: 2 CUPE Professional Developments Days per school year plus access to additional funds for further professional development such as course fees.
  • Self-Directed Professional Development Day, 1 day per year
  • Comprehensive medical, dental and MSP group plan benefits to support you and your family, regardless of what life throws at you
  • Located beside the Galloping Goose Trail
  • Life insurance at 3X your annual salary
  • Membership in the Municipal Pension Plan, putting you in a strong position when it comes time to retirement
  • Various programs that support employees such as an Employee Assistance Program and Health and Wellness initiatives and events aimed at fostering your mental health

School District No. 62 (Sooke) is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace that is free of discrimination and harassment . We believe in a learning and work environment that is w elcoming and safe that values, reflects and appreciates differences.

To review the full job description and apply online, please go to Sooke 62 at: www.makeafuture.ca.

Applications must be submitted on-line by Wednesday, July 31, 4:00 pm.

We thank all applicants for their interest, however, only those candidates selected for further consideration will be contacted. Thanks in advance for your understanding and wishing you all the best in your career journey.

Terms of Employment:

Twelve months per year

KNOWLEDGE AND EXPERIENCE

  • Recent completion of 2nd year of a bachelor’s degree in accounting or recent completion of a two-year diploma in accounting from a post-secondary institution;
  • Minimum grade of C+ on all university level accounting courses;
  • Minimum of one-year related work experience;
  • Working knowledge of Microsoft Office Word and Excel;
  • Previous accounting related office experience and experience with accounting software an asset;
  • Customer service and/or client service experience is considered an asset;

  • Familiarity with Atrieve ERP and KEV School Cash Online software programs an asset;
  • Ability to accurately perform repetitive tasks under minimum supervision;
  • Ability to respect the confidential nature of financial transactions, correspondence and discussions.

SKILLS AND ABILITIES

  • Strives for Personal Excellence: is mindful, remains calm and responds thoughtfully; takes pride in work; possesses strong attention to detail; takes initiative and proactively plans, prioritizes and organizes work; follows the District’s Code of Conduct and values; follows through on commitments and takes responsibility for actions.
  • Practices a Growth Mindset: demonstrates a positive outlook towards learning and is committed to ongoing development to expand skill set; stays current; reflects on self to continually learn and improve; remains positive; demonstrates adaptability and is willing and able to adjust to changes.
  • Thinks Critically and Creatively: asks questions for better understanding; uses a solution-based approach to analyze relevant facts, evidence and data to determine specific issues and inform ways forward; thinks outside of the box; looks for opportunities to continuously improve.
  • Effectively Communicates and Collaborates: clearly articulates thoughts and ideas and shares timely and relevant information openly, honestly and respectfully using oral, written and visual formats; actively listens and respond appropriately; seeks opportunities to gain input and is open minded to the ideas and point of views of others.
  • Builds Relationships, Fosters Interconnectedness and Cultivates Community: supports a welcoming and safe environment that values and appreciates differences and is reflective of everyone; actively shows courtesy and respect to all, proactively builds healthy and trusting relationships with all; contributes to a positive working environment.
  • Problem Solving/Sound Judgment: analyzes problems systematically, organize information, and identify key factors and options leading to successful outcomes.

RESPONSIBILITIES

Accounts Payable

  • Reviews invoices for appropriate account coding and authorizations;
  • Audits supporting documentation to ensure compliance with relevant policies and standards;
  • Enters all invoices into accounting software accurately and efficiently;
  • Processes the weekly cheque run in an accurate and timely manner;
  • Prepares Excel spreadsheets for interfacing with the Atrieve accounting software;
  • Reviews purchasing card reports for compliance with relevant policies and standards;
  • Ensures the accounts payable documentation is filed appropriately and efficiently;
  • Reviews supplier statements, and follows up on vendor queries;
  • Records the reduction of commitments against purchase orders and tracks outstanding orders.

Accounts Receivable

  • Assists the Finance Technician Reconciliations with the collection of aged accounts receivables;
  • Performs weekly bank deposits, processing receipts through the Atrieve accounting software;
  • Prepares charitable donation receipts for donors where appropriate.

OTHER

  • Receives and distributes district-wide incoming and outgoing courier mail;
  • Performs other duties as required by the supervisor.

RATE OF PAY AS PER THE COLLECTIVE AGREEMENT.

DUTIES TO COMMENCE AS SOON AS POSSIBLE.

Posted On
July 09, 2024
Closing Date & Time
July 31, 2024 04:00 PM PST/PDT
Openings
1

Job Type
Full Time
Job Category
ECE, EA and Support Staff
City
Victoria
School/Location
Board Office
Salary
$32.05 per hour
Employment Start Date
Start Immediately
Mandatory Document
  • Resume
  • Cover Letter