(Temporary) Secretary/Accounts Clerk - 10 month per year basis - 14 hrs/wk

Job Code: 3473193

Job Description
This position works under the direction of the Principal/Vice Principal or Site Supervisor to perform a variety of administrative, financial and secretarial duties. The nature of this position will require the secretary to work with constant interruptions and minimal supervision while meeting deadlines. This position is a combined secretary and accounts clerk position, with duties of both classifications. This is a busy position, requiring the applicant to have excellent financial experience and knowledge. The awardee will handle large amounts of money, and will manage the school's accounts and other financial aspects.
This is a 2 day per week position - Mondays and Fridays. This position is due to a leave.

All awarded applicants will be required to join the CUPE Local 748 Union.
Note: A Vulnerable Sector Criminal Record Check will be required from successful applicants, with a review every five (5) years.
Responsibilities will vary and may include the following:
  • monitoring and maintaining school accounts, word processing, Ministry reporting, data compilation, ad hoc reports, student registration and electronic data management, absence management analysis and other related duties as required
  • responsible for tasks related to accounting and budgeting and purchasing of supplies and services
  • monitoring/maintaining accurate financial records including trust funds, petty cash, accounts receivable, bank deposits and reconciliations
  • providing administrative support including correspondence, month end reports and budget information, organizing and maintaining files
  • working cooperatively with all staff, students and public
  • recognizing, respecting and maintaining the confidential nature of all information related to students, parents and staff
  • manage time effectively in order to meet deadlines
  • Proficient knowledge and application of MyEdBC platform is a necessity.


Job Summary:
An employee who, under direction of Principal or Site Supervisor performs a variety of administrative/financial and clerical duties. The nature of this position will require the Secretary to work in a stressful environment with constant interruptions and minimal supervision while meeting deadlines.

Job Requirements:
1. Possess a recognized Office Administration program certificate from a post­ secondary institution or equivalent business training institute. External applicants must have two (2) years recent previous experience in an office environment.
2. Training and demonstrated competence in the use of various computer programs, word processing, spreadsheets, and data bases is essential.
3. Familiarity with equipment, associated hardware and software used by the district. Training will be provided by the district.
4. Minimum of 50 words per minute typing with accuracy.
5. Exercises initiative, independent judgment and discretion. In the absence of the Principal or Site Supervisor must be able to make appropriate decisions and choices in a variety of situations and emergencies involving students, teachers, parents and the public.
6. May direct work to others as part of job duties.
7. Performs accounting duties related to the maintenance of trust accounts, petty cash and school/site budgets.
8.. Works as part of a team, maintaining a professional attitude and confidentiality in working relationships with all school personnel, students, parents and the public.
9. Works independently and manages time effectively with excellent organizational skills.
10. Follows School District and school/site policies, procedures, rules, regulations and guidelines.
11. Handles reception duties and deal with the public courteously.
12. Must have understanding and knowledge of safe work practices.
13. Perform other job related duties as may be assigned

Job Summary:

An employee who, under the direction of the Secretary Treasurer or designate processes accounts payable and accounts receivable transactions in accordance with School District accounting policies and practices as well as Federal and Provincial tax regulations.

Job Requirements:

1. Training in accounting equivalent to a two (2) year Business Administration/Accounting diploma program or possess an Office Administration certificate and demonstrated two (2) years' related experience.
2. Training and experience in the use of various computerized accounting systems, databases and spreadsheets.
3. Thorough knowledge of accounting/general ledger systems and procedures, spreadsheet preparation, reconciliations, internal controls and applicable tax remittance procedures and reconciliations.
4. Current knowledge of Federal and Provincial tax regulations.
5. Must work independently with minimal supervision, with emphasis on accuracy and deadlines, timelines and strong organization skills.
6. Excellent communication and organizations skills and the ability to meet and deal effectively with employees, vendors, customers and the general public.
7. Must maintain strict confidentiality.
8. Must have understanding and knowledge of safe work practices.
9. Perform other job related duties as may be assigned

Job Conditions:
1. Work is indoors in clean, well-lighted and heated buildings.
2. Work can be stressful as there are time pressures and constant interruptions.
3. Will face a variety of situations requiring decision making and action in accordance with protocols prescribed by the Principal or Site Supervisor.

For more information please contact Brittany Deuling, Human Resources Advisor at 250-505-7061 or brittany.deuling@sd8.bc.ca

School District 8 supports equity hiring for Indigenous applicants.

*If you are experiencing any technical issues with your application process to contact Make A Future's customer service line as HR cannot upload or assist with these types of issues. We also cannot accept documents via email such as cover letters/resumes/transcripts/teaching reports via email as they do need to be part of the employee's Make a Future profile.

Posted On
May 16, 2023
Closing Date & Time

Job Type
Part Time, Contract
Job Category
ECE, EA and Support Staff
Kootenay River Secondary
Employment Start Date
Start Immediately
End Date
June 30, 2023
Mandatory Document
  • Resume
  • Cover Letter
  • Certificates & Diplomas