The District

School District No. 51 (Boundary) encompasses 11 school sites from Big White Ski Resort east to Christina Lake, as well as 2 bus/maintenance garages and a school board office located in Grand Forks. The District employs approximately 275 employees, serves 1,260 students in K-12 and administers an annual budget of $20,000,000.

SD51 is a small, rural district that operates on a 4-day school week with students in session Monday to Thursday. Grand Forks is situated on the confluence of the Kettle and Granby rivers and is approximately 2.5 hours from Nelson, Kelowna and Spokane. The Boundary is a land of fertile fields, lush valleys, lakes, rivers and mountains where you can find unlimited adventure through four distinct seasons.   

The Position

Under the supervision of the Secretary-Treasurer, the Payroll Clerk – Biweekly performs the functions necessary to produce and run bi-weekly payroll, as well as maintains records, prepares reports and responds to payroll-related inquiries while ensuring confidentiality of personnel information is retained.

Duties and Responsibilities:

Payroll Processing

• Process bi-weekly payroll for support staff & TTOCs in accordance with contractual obligations and deadlines as follows:
• Collect, verify and reconcile timesheets and attendance reports and code/enter data
• Ensure accuracy and balance of payroll journals and upload bank transfer file and supporting documentation for approval

• Configure and maintain e-timesheets for all hourly employees
• Maintain and ensure accuracy and security of employee information in the payroll system and in personnel files, including employment status, salary/wage information, absences and sick and vacation leave
• Provide support and back-up coverage for monthly payroll as required
• Prepare Records of Employment (ROE) for related employees as required
• Complete a mass ROE production for 10-month employees at the end of June

Benefits:

• Balance and remit statutory deductions for related employee groups

• Deduct and remit contributions for Teacher and Municipal Pension Plans for related employee groups

Other Duties:

• Track CUPE seniority and report to Human Resources as required
• Act as the District advisor for the Joint Early Intervention Service (JEIS) committee
• Cost and invoice labour charges to 3^rd parties (i.e. CUPE)
• Assist in resolving day-to-day issues pertaining to bi-weekly payroll, including responding to employee inquiries and requests for information from 3^rd parties (as authorized)
• Troubleshoot and resolve issues related to implementation of payroll related changes
• May provide support to other areas of the Finance/Accounting Department at peak or critical reporting times
  
  

Job Requirements:

Education & Experience

• Grade 12 plus post-secondary education in payroll and accounting equivalent to 6 months, including the Canadian Payroll Association's Payroll Compliance Practitioner certificate (or willingness to complete);
• Two years’ recent experience in automated payroll and/or benefits administration in a complex, preferably unionized, environment;
• Skills & Abilities
• Demonstrated knowledge of payroll legislation (i.e. CPP and EI regulations, Employment Standards Act etc.) and basic accounting principles and procedures;
• Demonstrated ability to initiate and complete tasks independently;
• Demonstrated ability for attention to detail, accuracy and efficiency in processing, including ability to complete work to required deadlines;
• Demonstrated ability to communicate effectively and in a confidential manner by telephone, in person and through written/digital correspondence;
• Intermediate to advanced computer literacy skills;
• Strong problem-solving and organizational skills; and
• Ability to respond to all queries in a professional and timely manner.

Work Schedule:

21 hours per week (0.60 FTE), 12 months per year

Rotating schedule: Mon, Tues, Wed; then Wed, Thus, Fri every other week

8:30 – 4:30

Interested and qualified applicants can submit applications through http://www.makeafuture.ca/boundary or directly to humanresources@sd51.bc.ca.  Applications should include the following documents: Cover letter, resume, academic transcripts and/or supporting documents and three (3) professional references, including current contact information (phone and email).

For further information about the position, please contact Miranda Burdock at 250-442-8258 or miranda.burdock@sd51.bc.ca.

Please note that in accordance with the Criminal Records Review Act, selected candidates not currently employed by School District No. 51 (Boundary) must pay a $28 fee and sign a release to permit a criminal record review. Employment with SD51 (Boundary) is subject to passing this criminal record review.

We thank all applicants for their interest; however, only those selected for interviews will be contacted.