Kootenay Lake School District is looking for a qualified candidate to work as a Secretary at Crawford Bay Elementary-Secondary School. The awarded applicant will be required to join the CUPE Local 748 Union and have a Criminal Record Check ( submitted by the employer ).

* This posting is for external and internal applicants.

This position works under the direction of the Principal/Vice Principal or Site Supervisor to perform a variety of administrative, financial and secretarial duties. The nature of this position will require the secretary to work with constant interruptions and minimal supervision while meeting deadlines. This position will include 1 hour of Strong Start administration.

This position is due to a resignation.

Responsibilities will vary and may include the following:

monitoring and maintaining school accounts, word processing, Ministry reporting, data compilation, ad hoc reports, student registration and electronic data management, absence management analysis and other related duties as required
responsible for tasks related to accounting and budgeting and purchasing of supplies and services
monitoring/maintaining accurate financial records including trust funds, petty cash, accounts receivable, bank deposits and reconciliations
providing administrative support including correspondence, month end reports and budget information, organizing and maintaining files
working cooperatively with all staff, students and public
recognizing, respecting and maintaining the confidential nature of all information related to students, parents and staff
manage time effectively in order to meet deadlines

Required Qualifications:

possess a recognized Office Administration program certificate from a post secondary institution or equivalent business training institute. Preference will be given to candidates with related experience. Note: this relates only to new hires and current District personnel who have not held a Secretary position in the past.
ability to exercise initiative, independent judgment and discretion. In the absence of the Principal or Site Supervisor, may be required to make appropriate decisions and choices in a variety of situations and emergencies involving students, teachers, parents and the public.
minimum typing speed of 55 words per minute.
advanced knowledge and recent demonstrated ability to use relevant software programs and computer applications, including the ability to import/export data amongst programs.
recent demonstrated proficiency in accounting principles and procedures, and software including word processing, spreadsheets and databases.
ability to establish, organize and manage effective office procedures and prioritize the work of the office (by using knowledge of typical school cycles to predict upcoming workloads such as report cards, etc. ) without supervision.
understand, interpret and apply current Ministry requirements for data collection, school funding, District/school reporting processes and/or B.C. grad requirements.
excellent communication and problem solving skills.
excellent knowledge of business English, spelling, grammar, punctuation, arithmetic and general office practices.
accountable for accuracy and attention to detail in all aspects of work.
ability to work as a team member to establish effective working relationships using tact and diplomacy with the school community.

SD8 SECRETARY JOB DESCRIPTION:

Job Summary:

An employee who, under the direction of the Principal or Site Supervisor, performs a variety of administrative, financial and clerical duties.

Job Requirements:

1. Possess a recognized Office Administration program certificate from a post-secondary institution or equivalent business training institute. Preferences will be given to candidates with related experience. Note: This relates only to new hires and current District personnel who have not held a position as a Secretary in the past.

2. Training and demonstrated competence in the use of computers, word processing, spreadsheets, data bases (e.g. Microsoft Office, Excel, School Administrative System) is essential.

3. Ability to exercise initiative, independent judgment and discretion. In the absence of the Principal or Site Supervisor, may be required to make appropriate decisions and choices in a variety of situations and emergencies involving students, teachers, parents and the public.

4. Ability to direct work to others as part of job duties.

5. Ability to perform accounting duties related to the maintenance of trust accounts, petty cash and school/site buildings.

6. Ability to be part of a team, maintain a professional attitude and confidentiality in working relationships with all school personnel, students, parents and the public.

7. Ability to work independently, and to manage time effectively with excellent organizational skills.

8. Ability to follow School District and school/site policies, procedures, rules, regulations and guidelines and the provisions of the various Collective Agreements.

9. Ability to handle reception duties and deal with the public courteously.

10. Ability to adapt to frequent technological change (training will be provided).

11. Must have understanding and knowledge of safe work practices.

12. Perform other job related duties as may be assigned.

For more information please contact Brittany Deuling, Human Resources Advisor at 250-505-7061 or email: brittany.deuling@sd8.bc.ca