FACILITIES AND PLANNING

ADMINISTRATIVE ASSISTANT

Reference #CE-2122-FPAA-391

This unionized position is 35 hours per week, 12 months/year; commencing immediately.  Upon successful completion of probation, the employee will have access to a comprehensive benefits package that includes extended health and dental benefits, LTD coverage, and Municipal Pension Plan.

WHO WE ARE

From coastal beaches to mountain forests, North Vancouver School District – “the natural place to learn” – provides world-class instruction and a rich diversity of engaging programs to inspire success for every student.  Our 25 elementary and 7 secondary schools, 2600 staff and 16,000 students offer a safe and nurturing environment based on trust, respect, responsibility and collaboration. We are looking for enthusiastic and positive individuals to learn, share and grow with us in “the natural place to work”.

THE ROLE

Training and experience in supporting the administrative functions for multiple portfolios including OH&S, Carbon and Energy, ESC Building coordination,  work order system, facility rentals, ADT back up, Monthly productivity and financial reporting; annual Facilities Grant budget tracking; the Ministry’s Capital Asset Management System (VFA database); portal and shared drives is desired.  Please provide updated resume with application.

This is secretarial, administrative and clerical work entailing responsibility for providing support in a variety of areas for the Facilities and Planning Department.  An employee in this class exercises considerable independence of judgement and action in performing the secretarial, administrative and clerical tasks.  Standard procedures are followed with unusual or difficult problems referred to a supervisor for direction.  The work requires the utmost accuracy and attention to detail and adherence to school district, government, and other regulations, policies and procedures. Work performance is reviewed for completeness, accuracy and conformance to departmental procedures.

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

• Thorough knowledge of the functions, regulations, policies and procedures governing departmental operations.
• Thorough knowledge of computer and peripheral equipment and applicable software.
• Considerable knowledge of generally accepted principles and practices as applied to the Facilities and Planning departments and the School District.
• Considerable knowledge of generally accepted office procedures and practices.
• Considerable knowledge of business English, spelling, punctuation, grammar and arithmetic.
• Ability to use a computer and peripheral equipment and applicable software, to produce from copy, rough draft or general instruction a variety of material, including complex spreadsheets, and compose correspondence.
• Ability to communicate and express ideas effectively, both verbally and in writing.
• Ability to work effectively with staff, lease tenants and the public and officials in supplying assistance and information related to departmental operations.
• Ability to work with a minimum of supervision and act with a high degree of independent judgement and action on a variety of matters.
• Ability to work to meet strict deadlines.
• Ability to operate a variety of office equipment.
• Skill in keyboarding and the use of a computer and software applications.
• Superior clerical aptitude.

DESIRABLE TRAINING AND EXPERIENCE

Completion of the 12th grade supplemented by one year of post-secondary courses in business, accounting, computer operation and software and computerized accounting systems.  Minimum three years related experience or an equivalent combination of training and experience.

This is a unionized position and the current rate of pay is $28.55 per hour.

Applying to this posting is a two-step process:

1.       Create your profile on Make A Future

2.       Apply to this posting

** The North Vancouver School District values the time you have taken to submit your application; however, only those applicants selected to move forward will be contacted.**

At the North Vancouver School District, our values guide what we do.  We support diversity and inclusion in our workplaces and schools; we welcome and respect the diverse backgrounds, experiences and talents of all our employees and students.  We value the opportunity to learn, share and grow on the traditional territory of the Coast Salish people, specifically the Skwxwú7mesh Nation and Tsleil-Waututh Nation.

* All candidates are required to submit to a BC Ministry Criminal Record Check and a local Police Criminal Record Check as a condition of employment.