Career Opportunities
Payroll Supervisor
Job Code: 2705256
School District #35 (Langley)
Closing Date: Ongoing
  Posted on: Oct 09, 2019 
Job Type:
Full Time
Job Category:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Openings: 1
Mandatory Document:
Cover Letter
Certificates & Diplomas
School Board
Start Date:  Immediately
End Date: 
Salary:  $30.77 per hour
Job Description & Requirements

The Langley School District invites applications for a Payroll Supervisor. This is a full time (35 hours/week) position reporting to the Manager, Payroll & Benefits. This individual ensures the efficient daily operation of the Payroll Department and performs a variety of duties pertaining to the preparation and distribution of all district payrolls.


Duties and responsibilities include:


  • Ensures the accurate and timely preparation of all payrolls and manual cheques in compliance with Collective Agreement and Canadian Revenue Agency (CRA) guidelines.


  • Maintains the integrity of the payroll databases through monitoring while ensuring compliance with established procedures and internal controls.


  • Supervises payroll employees including planning, organizing, assigning, scheduling, and coordinating of work.


  • Calculates and monitors vacation schedules and vacation pay entitlements.


  • Inputs and retrieves data including those related to new employees, changes in employee status, hours worked, etc.


  • Calculates and balances payrolls to control figures.


  • Performs functions necessary to run payrolls, including editing and balancing batches, running payroll processing programs, updating payroll system history, system backups and Electronic Funds Transfer.


  • Reconciles general ledger accounts to payroll records and prepares remittances to Revenue Canada, benefit carriers, pension plans, unions, etc.


  • Answers inquiries from staff and the public by letter, telephone or in person, and relays messages as required.


  • Maintains effective working relationships between individual payroll employees and between payroll and other staff/departments.


  • Verifies and/or provides information related to employment status and earnings for external agencies such as I.C.B.C., financial institutions, Revenue Canada and other school districts.


  • Prepares various reports on a periodic and annual basis such as pension reports, seniority lists, T-4 slips, WCB reports, etc.


  • Calculates adjustments to statutory benefits for persons on multiple payrolls.


  • Ensures timely distribution of pay statements, cheques and reports.


  • Assists with District budget preparation including calculation of salary and benefit costs.


  • Files and maintains a variety of confidential and non-confidential materials.


  • Performs other assigned comparable duties which are within the scope of knowledge, skills and abilities required by this class specification.





  • Grade 12 graduation plus completion of Payroll Compliance Practitioner (PCP) certification.


  • Three year's related experience on ERP Payroll system in a unionized environment.


  • Ability to supervise payroll employees.


  • Proficiency and speed in the use of Excel and a good aptitude for figures.


  • Ability to work with constant interruptions and the necessity to meet deadlines.


  • Ability to communicate effectively using tact, discretion and diplomacy in contacts of a difficult or specialized nature.


  • Ability to interpret, analyze and use judgement in the application and modification of methods and procedures.


  • Good working knowledge of legislation and regulations relative to payroll including Employment Standards, U.I.C., CPP, WCB, income tax, employee benefit plans and Collective Agreements.


    Rate of pay: $30.77 per hour plus a comprehensive benefits package


Please include the following documents in your application:


  • Cover letter

  • Resumé including names and email addresses of 3 professional references

  • High school diploma or transcript confirming graduation

  • PCP certificate


Note that we accept electronic applications only. We are unable to respond to follow-up phone calls or emails.


Successful applicant will be subject to a criminal records check.

We wish to thank all applicants; however, only those selected for an interview will be contacted.

To apply:

  • Click 'Apply Online' to sign in/register
  • Apply to this job posting
  • Check your 'Job Application Log' to confirm you successfully applied.