Career Opportunities
Administrative Assistant
Job Code: 2726859
Oak and Orca Bioregional School
Closing Date: Aug 24, 2019 12:00 AM PDT
  Posted on: Jul 25, 2019 
Job Type:
Full Time
Part Time
Job Category:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Open To:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Management & Professionals
Mandatory Document:
Cover Letter
School: All
Start Date:  Aug 19, 2019
End Date: 
Job Description & Requirements

Oak and Orca School is an alternative independent school in Victoria BC offering compassionate learning experiences for children pre-K to grade 12. We have several opportunities available for creative individuals who enjoy working with and around children and working with families.

We are a values-based non-profit at the core, and use consensus decision making within compassionate teams of educators. We offer a variety of programs for students in Victoria as well as connecting with families throughout B.C. who are learning at home. Staff take on a variety of tasks within the organization typically working on several different teams to create a full-time position that is challenging and multi-faceteted.

Administrative Assistant Position:
This position is responsible for maintaining the public face of the organization and performing a variety of administrative and clerical services that facilitate the school’s operation. While there are many responsibilities listed below, not all are typically included in one position. Most staff have a blend of responsibilities based on their specific skills as well as the needs of the school.

General Responsibilities:
• Reception, including telephone, email, and walk-in inquiries from existing and prospective community members, vendors and other inquirers
• Record-keeping and maintenance of resident and digital files
• Collection and processing of invoices and management of learning budgets
• Work with financial records, student records, payroll records and other confidential files.
• Prepare invoices, forms, templates, samples, publications, web pages, ads, flyers, financial reports, summaries,
updates, newsletters, posters, policy, proposals, etc.
• Research various aspects of school, non-profit and charity functions
• Input and analyze data of various types and formats
• Manage, organize, research and assist with various projects as needed
• Build relationships with students, particularly those needing extra support
• Support the growth of our programs (e.g. marketing, supporting new coworkers, community events, etc.)

Potential Additional Tasks:
• Childcare and education, such as out of school care, recess, workshops, reading with kids, etc.
• Tidying and space maintenance, gardening, general repairs
• Developing learning activities for our home-learning families

The ideal candidate for the position will possess:
• Familiarity and proficiency with databases, spreadsheets, and processing financial information
• Clear and compassionate communication, particularly over the phone and email
• An interest in bioregionalism and working in a non-profit environment
• Flexibility and adaptability
• An interest in working with and around children
• An interest in alternative teaching and learning
• Ability to work with others, and to work with a consensus decision making approach

** Please note: our staff are expected to use alternative transportation without a motor vehicle of any kind to get to work each day (ie bike, bus, walk, etc.).

For more information, please contact

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