Career Opportunities
Senior Buyer
Job Code: 2612666
School District #40 (New Westminster)
Closing Date: Nov 14, 2018 4:00 PM PST
  Posted on: Oct 26, 2018 
Job Type:
Full Time
Job Category:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Openings: 1
Mandatory Document:
Cover Letter
Certificates & Diplomas
Start Date:  Dec 01, 2018
End Date: 
Salary:  $32.86
Job Description & Requirements

New Westminster Schools logo

New Westminster Schools Career Opportunity



The Senior Buyer performs work relating to the procurement of a wide variety of goods, materials, services and equipment for school district use.  Following established procedures the Senior Buyer creates, constructs and updates all documents such as RFP’s, RFQ’s for equipment, and services contracts, maintaining a purchase order system, responding to staff requests, and dealing with suppliers.   

Reporting to the Director of Capital Projects, the Senior Buyer provides procurement expertise and leadership related to the acquisition of goods, materials and services. This includes assessing needs, creating detailed specifications, using a variety of competitive bidding methods, and negotiating single-source contracts. The position interprets and analyzes confidential competitive bidding information based on specific evaluation criteria and makes award recommendations to district leadership and administrators. The position guides and advises District staff and ensures purchasing decisions are defensible, ethical and of the best overall value to the School District.



  • Reviews the scope, business and technical requirements for RFP/Tender requests and manages the RFP process
  • Determines priorities, schedules and initiates requests for quotation, requests for tenders, requests for proposal and expressions of interest
  • Develops the criteria for evaluation of competitive procurements, and conducts evaluation committee meetings
  • Identifies and adapts innovative procurement methods
  • Provides procurement leadership and contract administration for District-wide services and initiatives
  • Provides advice and guidance on procurement issues and the contracting process while considering contract law, provincial trade agreements, government acts and regulations, purchasing principles, laws of competitive bidding, and District policies and regulations
  • Coordinates procurement work teams which may include a mixture of department managers and supervisors, school Principals and Vice Principals, teachers and support staff
  • Translates user needs into descriptions of product or services to be acquired
  • Reviews, plans and processes the daily and annual requirements for goods, materials and services to ensure the best method of procurement is used within School District policies and regulations
  • Receives, audits and prioritizes purchase requisitions and reviews for complete specifications, appropriate budget availability and delivery deadlines
  • Researches and selects suppliers, goods and services according to reliability, suitability, price, specifications, delivery options, terms and conditions
  • Prepares contract documents and issues Purchase Orders
  • Negotiates annual Standing Purchase Orders
  • Maintains positive relations by liaising with suppliers, departments and end-users to resolve shipping problems and invoicing and receiving discrepancies
  • Monitors and reports on supplier performance and identifies potential risks to District supplies and services
  • Collaborates and negotiates with suppliers to provide improved service to the District
  • Identifies priority procurement needs for schools and departments and initiates purchasing activities without waiting for procurement requests
  • Provides procurement training, direction, and guidance to Purchasing support staff
  • Advises district leadership and administrators of current industry trends by remaining current on purchasing topics by reading trade publications and participating in pro-d opportunities
  • Obtains statistical data and prepares reports to management for department associated activities
  • Recommends changes to departmental documents and procedures
  • Reports savings and costing information to the Director of Capital Projects or designate to support annual budget preparation
  • Liaise with OHS and Facilities & Operations Managers regarding ergonomic and safety requirements



  • Diploma or Bachelor’s degree in Business, and designation as a Supply Chain Management Professional (or currently working toward designation), or equivalent combination of post-secondary education and purchasing experience
  • Minimum three (3) years of senior level purchasing experience, including public sector purchasing and tendering in a large organization
  • Knowledgeable of modern purchasing methods and principals, regulations, policies and procedures.
  • Knowledgeable with BCBid, the Financial Administration Act, and other government policies relevant in a school board environment
  • Knowledge of legislation, provincial trade agreements, and contract law affecting contract negotiations, contract management and procurement practices
  • Knowledge of the competitive bidding process, including the development of bid documents
  • of Competitive Bidding tools, RFP, RFQ, RFI
  • Ability to evaluate quality, price and suitability of goods
  • Candidates must possess sound judgement, independent decision-making, problem solving and strong communication skills
  • Considerable computer efficiency and advanced user of Microsoft Word, Excel and Internet search techniques
  • Valid B.C. driver’s license


Hours of Work & Salary:

  • 35 hours per week, Monday – Friday at $32.86 per hour.
  • As this is a new bargaining unit position, the wage rate will be subject to review by the Joint Job Evaluation Committee (JJEC) as per the terms of the CUPE 409 Collective Agreement.

Application Process:

To apply for this position, click on the APPLY ONLINE button at the bottom of the page. Please include your resume, including copies of certificates or diplomas and references..

School District No. 40 (New Westminster) is an equal opportunity employer. Successful Completion of a Criminal Record Search is a legislated requirement.

About New Westminster Schools

The New Westminster School District has a rich tapestry of cultures, backgrounds, learning styles and needs. Together, we are a caring, inclusive, and committed learning community dedicated to supporting each of our unique learners so they will have the skills and competencies they need to be productive and successful citizens in a rapidly changing world.

The City of New Westminster sits in the centre of Metro Vancouver between the larger communities of Burnaby, Coquitlam, Surrey and Richmond. Despite its location, the city is relatively small and has retained a strong sense of history and community. The total population is approximately 70,000 and is expected to grow to 84,000 by 2021.

The student population is reflective of the city’s population, with a full range of social and cultural backgrounds forming a diverse presence in our schools. In the Kindergarten to Grade 12 system, there are 6,385 students.

Learn more about New Westminster Schools at or



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