Career Opportunities
Distance Education Secretary - C1920/093
Job Code: 2728745
School District #63 (Saanich)
Closing Date: Aug 25, 2019 4:00 PM PDT
  Posted on: Aug 02, 2019 
Job Type:
Full Time
Contract / term
Job Category:
ECE, EA/TA/ERW, Clerical, Secretarial, Administrative, Custodians, etc.
Mandatory Document:
SIDES - Royal Oak Campus
Start Date: 
End Date: 
Job Description & Requirements







Distance Education Secretary – Job 15

Posting #:



South Island Distance Education

Hours per week:

35 hours



Start Date:

September 3, 2019

End Date:

June 26, 2020

Pay Rate:

$20.38 hourly

Deadline for applications:

August 25, 2019 4:00 pm


8:30am- 4:00pm Monday-Friday (Schedule may change to include evening work Tuesday/Thursday - to be determined in September). Includes 1/2 hour unpaid lunch. 10 months per year while regular classes are in session


District Overview

Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the district has one of the highest graduation rates in the province and a student body that consistently scores well on annual assessment tests, thanks in large part to the dedication and efforts of our 900 teaching and support staff.

Job Description

Under limited direction of the School Administrator or Administrative Assistant, provides office administrative support for one or more school departments.


  • Completes registration processes, records requests, confirms information and creates files using the Student Information Systems and Learning Management Systems
  • Generates reports, assists with data collection and completes letters
  • Manages student information and course resources, maintains electronic and physical files, scans and copies materials and documents, and processes student resource requests
  • Submits reports to institutions and students on withdrawal processes using the School and Ministry databases
  • Receives inquiries in person, by telephone and email; processes resource pick-ups, deposits and returns and books appointments
  • Coordinates tests, both in-house and for other institutions and provides support for provincial exams
  • Coordinates school billing (tuition for courses, etc.)
  • Coordinates payment processes (e.g. student deposits/tuition, banking reports, petty cash requests, etc.)
  • Provides administrative support:
  • Assists administrators, counsellors and teachers with clerical support as required, including letters, filing, course development support, etc.
  • Maintains handbooks
  • Creates contact lists
  • Creates master forms
  • Maintains the events calendars
  • Assists in production of course development resources
  • Assists counsellors with grad checks and student learning plans
  • Assists with photocopier maintenance, including contacting the supplier
  • Attends on-site clerical and other staff meetings as required and records minutes


* Performs other assigned duties that are within the area of knowledge and skills required by
 the job description.



  • Grade 12 education
  • One year related experience
  • Minimum word processing speed 50 W.P.M.
  • Working knowledge of general office procedures
  • Working knowledge of the BC Graduation Requirements
  • Working knowledge of Ministry requirements for 1701 and SADE data collection and school/district/ministry reporting procedures
  • Working knowledge of electronic information systems (Student Information Systems and DL Learning Management Systems)
  • Working knowledge of hardware/software required for school information and reporting processes


* Or equivalent combination of training and experience.


  • Knowledge of Distance Education procedures
  • Demonstrated effective communication skills


To Apply

To apply please send your application to We thank all applicants for their interest, however, only shortlisted applicants will be contacted.

To apply:

  • Click 'Apply Online' to sign in/register
  • Apply to this job posting
  • Check your 'Job Application Log' to confirm you successfully applied.